HARP New User Request Form

Overview

HealthInfoNet’s analytics participants may request HARP access for individuals serving their organization depending on staff and workflow needs. The following section describes the process by which analytics participants can choose to share new user request(s) with HealthInfoNet.

For more information about how HealthInfoNet subsequently assigns individuals with HARP credentials, visit the New User Onboarding section.

Process Requirements

In order for analytics participants' Account Authorizers to request new user accounts for their organization, they must follow these steps:

Confirm and/or request the latest HARP New User Request Form with HealthInfoNet’s Customer Care team (customercare@hinfonet.org).
Populate the form with the desired new user attributes, per the Field Requirements section below.
Save the form:
1. as an Excel .xlsx file
2. with a file name of “[organization_description] [today’s date: mmddyyyy]” (e.g., “Acme Facility 03062023”)
Share the populated form via email with HealthInfoNet’s Customer Care team (customercare@hinfonet.org).

File Field Requirements

The following table outlines the fields included in the HARP New User Request Form template, and each field’s requirements.

Field Name	Field Description	Required
request_dt	The date when the Account Authorizer requested the new user’s HARP account.	Y
user_fname	The first name of the requested new user.	Y
user_lname	The last name of the requested new user.	Y
user_email_address	The email address of the requested new user.	Y
user_job_title	The job title of the requested new user.	Y
user_organization_id	The HealthInfoNet-defined organization identifier that identifies a unique organization to which the new user should be associated for reporting purposes. Valid values are specific to each organization; see the “Authorized Organizations” utility within HARP Utilities for a full listing of all relevant identifiers to which users can be associated at your organization. For more information about user association, visit the User Permissions section.	Y
user_organization_description	Using the “Authorized Organizations” utility within HARP Utilities, match the selected user_organization_id with the HealthInfoNet-defined organization description to help HealthInfoNet’s Customer Care team to confirm that the selected organization identifier aligns with the intended organization.	Y
user_clinical_portal_id	The existing Clinical Portal User ID of the requested new user, if known. If not known, leave null (i.e., blank).	N